If you checked out an Audition Now yard sign(s), please plan
to check the sign(s) in today at rehearsal.
Today - LAST REHEARSAL / UNIFORM CHECK-IN – May 20,
2008
The last rehearsal will be today, Tuesday, May 20th. During the regular rehearsal time, the
Amarillo Boy Choir uniforms will need to be checked in. To qualify for the
uniform refund, you must return the khaki pants and red ABC polo shirt. All items must be in good shape, i.e., all
buttons sewn on, no stains, tears or rips.
If you are unable to attend rehearsal on May 20th, please
contact Kathy Martin, 382-4928, to make arrangements for uniform drop-off. It is
your responsibility to turn in your uniform to avoid any late fees or
replacement charges. Uniform fee
refunds will be handed out at this time as well. A parent/guardian must sign for the refund
money. All outstanding obligations must
be paid before a refund will be given.
UNIFORM CLOSET
If your son has a pair of burgundy shoes or navy braided
belt that he has outgrown, please consider donating these “gently used” items
to the uniform closet. The recycled
items will be available to choir members throughout next season for trade. Items may be brought to the last rehearsal or
dropped off at the AYC office.
For those returning next year – MEMBERSHIP
PACKET/PROGRAM AD SALES – Summer 2008
You will receive your membership packet today with
registration forms for next year. The forms need to be filled in and
returned to the AYC office by July 1st.
Also included in the packet you will find information on
next season’s printed program ad sales.
The program advertising fund raising effort is required for all AYC
members. The minimum requirement is $120 in ad sales. A buy-out option of $90 is available for
those AYC members who chose not to sell ads.
This is a wonderful way to raise funds for those members going on the
tours next year or in the near future.
The AYC board has designed a plan whereby you can earn sixty-five
percent (65%) of each dollar (after the $120 minimum has been reached) toward
your child’s trip costs. There is a waiting
period lasting through June 1 before advertisers can be contacted
by anyone other than the AYC member who sold them an ad last year. Be courteous to your fellow AYC members. Look through last year’s book and index to
see if someone you would like to contact purchased an ad last year. If you sold an ad to someone last year you
have until June 1st
to contact them this year before others may contact them. All
order forms, artwork and payments are due by August 25th.
Finally, included in your membership packet is a
registration form for our 2nd annual “X-treme Music Theory & Vocal Boot Camp” to be held August 4
– 8, 2008 from 9:00 – Noon at St. Stephen United Methodist Church. If your child would like to work on his music
reading skills or just have a good time, please plan to enroll. The cost is $80 before July 22nd.
PART TIME ADMINISTRATIVE ASSISTANT JOB OPENING
Amarillo Youth Choirs, Inc. is taking applications for
a part time Administrative Assistant.
The Administrative Assistant would work 15 hours during the business
week and would be directly responsible to he Executive Director. Applications will be accepted and may be
obtained from the Amarillo Youth Choirs office, 203 W. 8th,
May 20 4:15 –4:45 p.m. Last ABPC rehearsal PSUMC
ABSENCES
Regular attendance at rehearsals and
performances is the most important part of commitment to the Amarillo Youth
Choirs program. All absences will be
reviewed, as irregular attendance affects the choir’s progress.
Excused
Absences:
Three (3) excused absences are
allowed during each calendar semester.
An excused absence is one with a reasonable excuse (sickness, death in
the family, etc.) In order for an absence
to be excused, notification of the absence must be received by the Amarillo
Youth Choirs office, 372-1100 prior to the rehearsal/performance. If more that three (3) absences from
rehearsals/performances per semester occur, release from the choir could occur.
Unexcused
Absences:
One (1) unexcused absence per
semester is allowed. An unexcused
absence is being absent without a reasonable excuse (reasons other than
sickness, death in the family, etc.) or without prior notification to the
Amarillo Youth Choirs office. If more
than one (1) unexcused absence from rehearsals or performances occurs, release
from the choir could occur.
NEW FUNDRAISING POLICY
EFFECTIVE IMMEDIATELY
The AYC board of directors adopted a
new fundraising policy that states, “All
fundraising deadlines for each choir will be strictly enforced. No late orders will be accepted without
exception.” This means that you may
turn in your fundraiser early but you can not turn in your fundraiser
late. The deadline for the Amarillo Boy
Preparatory Choir will be 6:30 p.m. on the stated Tuesday. No ABPC fundraising orders will be accepted
after that time.
The fundraising chairmen and AYC staff work
with extremely tight deadlines processing and then placing the fundraising
orders for all four AYC choirs.
Accepting late orders makes this task very difficult and simply is not
fair to those students who meet the deadline on time. Thank you for your cooperation and
understanding.
If at any time you have questions or need to reach
someone, please feel free to contact Katrina Perales or Jennifer Gray in the
AYC office at 372-1100. The weekly note
will be emailed to those with email addresses, sent home with all AYC members,
and can also be found on our website, www.amayouthchoirs.org under Weekly Notes.
As a reminder the AYC tardy policy states that disruption
is caused when a choir member arrives late to rehearsals. A tardy occurs when a choir member is not in
place when rehearsal begins. Three
tardies shall constitute an unexcused absence and release from the choir could
occur. We understand that there are
special circumstances. These will need
to be brought to our attention, will be dealt with on an individual basis, and
will be at the discretion of the Artistic Director.
Office Depot allows Amarillo Youth Choirs to trade in
empty printer ink cartridges for free paper.
If you have any empty ink cartridges that you would like to donate,
please bring them to the AYC office or to rehearsal. Thank you.